AI Scribe for Physical Therapists
Document evaluations, daily SOAPs, and progress reports in seconds. PatientNotes captures ROM, MMT, special tests, and FOTO scores—and writes Medicare-compliant Plans of Care so audits never catch you off guard.

Documentation for Every PT Visit
From initial evaluations to discharge summaries, PatientNotes handles every note type in your episode of care
Initial Evaluation
Comprehensive assessment with PMH, mechanism of injury, ROM, MMT, special tests, and Medicare-compliant Plan of Care.
Daily Treatment Notes
SOAP-style notes capturing exercises performed, sets/reps, response to treatment, and progression.
Progress Reports
Required every 30 days under Medicare. Goal progression, objective re-measurement, and certification updates.
Discharge Summaries
Functional gains, outcome scores at discharge, home exercise program, and continuing care recommendations.
Functional Outcome Measures
FOTO, OPTIMAL, LEFS, DASH, NDI, ODI scoring with longitudinal trending across the episode of care.
Home Exercise Programs
Auto-generated patient-friendly HEPs with sets, reps, and frequency—ready to print or text to the patient.
PT-Specific Features
Built for the unique documentation demands of outpatient and inpatient PT
ROM and MMT Capture
Goniometric ROM (e.g., shoulder flexion 145°, knee extension -5°) and MMT grades (4-/5, 3+/5) captured verbatim from your dictation, both sides compared.
Goal Progression
Measurable, time-bound STG and LTG written in proper functional language. Goals are tracked across visits and auto-updated on progress reports.
Special Test Documentation
Hawkins-Kennedy, Neer, Empty Can, McMurray, Lachman, anterior drawer, SLR, slump, FABER, FADIR—all recognized and documented with results.
FOTO / OPTIMAL / LEFS Integration
Outcome scores logged at evaluation, every 10 visits, and discharge. Functional staging (FS) and risk-adjusted change scores included automatically.
Medicare-Compliant Plan of Care
8-minute rule support for timed codes (97110, 97140, 97530, 97112), G-code suggestions, certification language, and 30-day recert flags.
WebPT / Heno / Net Health Ready
Notes export as structured SOAP blocks that paste directly into WebPT, Heno, Net Health ReDoc, Prompt, and TheraOffice without reformatting.
Sample AI-Generated PT Evaluation
See how PatientNotes documents a shoulder impingement initial evaluation
INITIAL EVALUATION — PHYSICAL THERAPY Patient: 52-year-old female Date of Eval: Today Referring MD: Dr. R. Patel, Orthopedics Dx (referral): Right shoulder impingement syndrome, s/p fall 3 weeks ago ICD-10: M75.41 (Impingement syndrome, R shoulder), M25.511 (Shoulder pain, R) SUBJECTIVE: Pt reports falling on outstretched R hand 3 weeks ago. Pain localized to R lateral deltoid and AC region. Pain rated 6/10 at rest, 8/10 with overhead reach or sleeping on R side. Difficulty washing hair, reaching seatbelt, and donning a bra. Denies numbness/tingling, neck pain, or radicular symptoms. PMH: HTN (lisinopril 10mg), no prior shoulder injury or surgery. MRI 5 days ago: supraspinatus tendinosis with partial-thickness articular-side tear, no full-thickness tear, mild subacromial bursitis. Patient goals: Return to recreational tennis (3x/wk), pain-free overhead reach, and pain-free sleep within 8 weeks. DASH at eval: 54.2/100 (higher = more disability) OBJECTIVE: Vitals: BP 128/78, HR 72, no acute distress. Posture: Forward head, R shoulder elevated and protracted, mild scapular dyskinesis on observation. ROM (active / passive, R / L): - Shoulder flexion: 125° / 145° (R) vs 170° / 175° (L) — painful arc 80–120° - Abduction: 100° / 130° (R) vs 170° / 175° (L) - ER at 0° abd: 55° / 70° (R) vs 80° / 80° (L) - IR (behind back): R reaches L4, L reaches T10 MMT (R / L): - Supraspinatus (empty can): 3+/5 with pain / 5/5 - Infraspinatus (ER at side): 4-/5 with pain / 5/5 - Subscapularis (lift-off): 4/5 / 5/5 - Middle / lower trap: 3+/5 / 4+/5 - Serratus anterior: 4-/5 / 5/5 Special tests (R shoulder): - Hawkins-Kennedy: positive - Neer: positive - Empty Can: positive with weakness and pain - Painful arc: positive (80–120°) - Drop arm: negative - Spurling, ULTT: negative (clears cervical spine) Palpation: Tenderness over greater tuberosity and AC joint, mild trigger point in upper trap. ASSESSMENT: 52 y/o female with R shoulder subacromial impingement and partial-thickness rotator cuff tear, presenting with pain-limited ROM, RC weakness, scapular dyskinesis, and functional deficits in overhead reach, dressing, and sleep. Excellent rehab candidate—motivated, no red flags, surgical management not indicated at this time. GOALS: STG (4 weeks): 1. Pt will demonstrate pain-free shoulder flexion to 150° to allow overhead reach for ADLs. 2. Pt will reach IR to T12 to don/doff bra independently. 3. Supraspinatus MMT will improve to 4/5 to support functional lifting up to 5 lbs. LTG (8–12 weeks): 1. Pt will return to recreational tennis without pain (DASH < 15). 2. Pt will sleep through the night on R side without pain 6 of 7 nights. 3. Full pain-free AROM bilaterally (within 5° of L) with normalized scapulohumeral rhythm. PLAN: Frequency/duration: 3x/week × 8 weeks (24 visits), then re-evaluate. Interventions: - Manual therapy: GH joint mobilizations (grades II–III for pain, III–IV for motion), posterior capsule stretching, soft tissue mobilization to upper trap and pec minor. - Therapeutic exercise (97110): scapular clocks, prone Y/T/W, serratus punches, sleeper stretch, pendulums progressing to band ER/IR at 0° then 90°, rhythmic stabilization. - Therapeutic activities (97530): closed-chain UE on physioball, wall pushup-plus, gradual return to overhead reach. - Neuromuscular re-education (97112) for scapular control. - Modalities: Ice 10 min post-exercise PRN; no e-stim indicated at this time. HEP issued today: Pendulums 2 min, scapular squeezes 3x10, doorway pec stretch 3x30 sec, wall slides 3x10. Will progress weekly. Plan of Care will be sent to Dr. Patel for certification per Medicare guidelines. PT signature: J. Reed, PT, DPT — Lic #12345
Intelligent ICD-10 Suggestions
PatientNotes suggests the codes most commonly used in outpatient physical therapy
M54.5Low back painM25.561Pain in right kneeM25.562Pain in left kneeM75.30Calcific tendinitis of shoulder, unspecifiedS83.511ASprain of ACL of right knee, initial encounterM62.81Muscle weakness (generalized)R26.2Difficulty in walking, not elsewhere classifiedZ51.89Encounter for other specified aftercareAI suggests relevant codes based on your documentation—review and select with one click.
Frequently Asked Questions
Does PatientNotes generate Medicare-compliant Plan of Care notes?
Yes. PatientNotes generates Medicare-compliant Plans of Care including frequency, duration, measurable functional goals (STG/LTG), interventions, and certification statements. Re-evaluations are flagged every 30 days and 8-minute rule support is built in for timed CPT codes.
Can it document FOTO, OPTIMAL, LEFS, or other outcome measures?
Yes. PatientNotes captures and trends FOTO, OPTIMAL, LEFS, DASH, NDI, ODI, and Berg Balance scores across the episode of care. Scores appear on initial eval, every progress report, and discharge for clean longitudinal documentation.
Does it integrate with WebPT, Heno, or Net Health?
PatientNotes generates structured, copy-paste-ready notes formatted to drop into WebPT, Heno, Net Health (ReDoc/Optima), Prompt, and most other PT EMRs. Direct API integration is on our roadmap; for now, the export workflow takes seconds per note.
Can multiple PTs in the same clinic share an account?
Yes. PatientNotes supports multi-clinician practices—each PT/PTA has their own login, notes are scoped per provider, and the practice admin can manage billing, templates, and team members from one dashboard.
See More Patients, Document Less
Join physical therapists saving 90+ minutes daily on documentation. PatientNotes handles the charting so you can focus on hands-on care.
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